Membership Management System – FAQS for Convenors

FAQs for convenors

How do I contact participants in my activity?

Log in to UMAS and choose the Send Emails tab from the menu on the left-hand side. Choose Enrolments from the tabs across the top.

In the email template:

  1. Put your own email address in the from space.
  2. Choose an appropriate subject line
  3. Write your message in the text space
  4. Click the choose file tab if you want to include a document (only one document can be attached)
  5. In the choose an activity there is a drop-down menu. Chose your activity from this.
  6. Send email (green tab)

How do I check who is has enrolled in my activity?

Log in to UMAS and choose the Reports tab from the menu on the left-hand side. Choose Enrolments from the tabs across the top.

  1. In the second box there is a drop-down menu: Choose a course/event
  2. Choose your activity from this menu
  3. Click on the green tab: List enrolments
  4. You will see a report with members enrolled in your activity
  5. If you want to see further details of a participant, click on their membership number

How do I check who is waitlisted in my activity?

Log in to UMAS and choose the Reports tab from the menu on the left-hand side. Choose Enrolments from the tabs across the top.

In the email template:

  1. In the second box there is a drop-down menu: Choose a course/event
  2. Choose your activity from this menu
  3. Click on the green tab: List enrolments
  4. Tick the check box: Include wait listed
  5. You will see a report with members enrolled in your activity, included those on the wait list
  6. To see further details of a participant, click on their membership number

How do I contact those waitlisted in my activity?

Log in to UMAS and choose the Send Emails tab from the menu on the left-hand side. Choose Enrolments from the table across the top.

  1. Put your own email address in the from space.
  2. Choose an appropriate subject line.
  3. Write your message in the text space.
  4. Click the choose file tab if you want to include a document (only one document can be attached).
  5. In the choose an activity there is a drop-down menu. Choose your activity from this.
  6. Tick the send only to waitlisted in the check box.
  7. Send email (green box).

Note: to send to an individual on the waitlist, see How do I check who is waitlisted in my activity (FAQ above) and choose an individual email from the report.

How do I delete a member from my activity?

Log in to UMAS and choose the Reports tab from the menu on the left-hand side. Choose Enrolments from the tabs across the top.

  1. In the second box there is a drop-down menu: Choose a course/event
  2. Choose your activity from this menu.
  3. Click on the green tab: List enrolments.
  4. You will see a report with members enrolled in your activity.
  5. On the far right is a column Delete.
  6. Click on this for the member who wishes to withdraw.
  7. If you want to see further details of a participant, click on their membership number.

How do I print out an attendance form?

Log in to UMAS and choose the Reports tab from the menu on the left-hand side. Choose Enrolments from the tabs across the top.

  1. In the third box there is there is a green tab: Download enrolments CSV file
  2. Choose your activity in the drop-down menu: Choose a course/event
  3. Click on the green tab: Download attendance list
  4. Put in the start and end dates of your activity
  5. A printable form will be sent to your computer

I need to change details of my activity

Contact the course convenor on: members@u3ahbwilli.org.au